Overview

Location: United States

Date published: 20-Feb-2025

Job ID: 140332

Description and Requirements


Work Location: Remote, Location can be in the US 


Position Type: Contract, 9 Months (potential for extension)


Our leading global insurance client is seeking a Business Support Senior Specialist (Corporate Accounting Department).



Responsiblities


  • You will perform administrative and office support activities for multiple professionals including accounting/payroll managers, accounting/payroll managing directors, and accounting/payroll partners. 
  • The role will also include an email direct contact tool to the NA Payroll Team. 
  • This employee will distribute the emails throughout the day, every day and then store the data electronically. Reading, analyzing, and proofing emails. 
  • Strong calendar management skills.
  • Using various software including word processing, spreadsheets, databases and Microsoft software. 
  • Tracking of ADP invoices on an Excel spreadsheet – no extensive training in Excel.
  • This is a basic spreadsheet that we use for tracking. Tracking and reporting of Ex-Pat data. 
  • No special payroll training regarding this, instead it is placing data on a spreadsheet.
  • ServiceCentral is another means of direct contact with the NA Payroll Team. Twice a day, this employee will gather the tickets (schedule-based) and present them in an Excel spreadsheet for assignment. 
  • It requires gathering information from HRC and our payroll systems. 
  • The spreadsheet is sent to management for review and assignment and sent back to the employee to assign or reassign to members of the NA Payroll Team or our partners. 
  • This is the first and last assignment each day. Twice a week (EOB Wednesday & EOB Friday), the employee will prepare an “open” ticket list for review by management.
  • Mail needs to be opened and reviewed. Scanning mail is included. 
  • Tracking and reporting of returned “live” checks and tax forms. Populating data to Canadian required VOE’s.


Qualifications


  • Needs the ability to learn tasks, quickly pay attention to detail and keep up with a fast-paced working environment. 
  • Ability to organize a daily workload by priorities. 
  • Must be able to meet deadlines in a fast-paced quickly changing environment. 
  • A proactive approach to problem-solving with strong decision-making skills. 
  • Must have a professional level verbal and written communication skills. 
  • 4-6 years of administrative experience. Basic requirements: Microsoft: Outlook, Excel, Word. Communication skills. Attention to detail – it is a marathon, not a sprint.