Location: Toronto, Ontario, Canada
Date published: 23-Jul-2024
Job ID: 130653
Description and Requirements
Work Location: Hybrid, 3 days in office | some travel included
Position Type: 9 month contract
Location: Toronto
Compensation Range: $55,000 - 65,000
Our client, is seeking a Bilingual Project Coordinator. The primary responsibility of the Bilingual Project Coordinator, GLA is coordinating internal resources and subject matter experts (SMEs) for the timely execution of projects (including government meetings and presentations, letters, submissions, white papers, and others).
Responsibilities:
Project Coordination (60%)
• Coordinating internal resources and SMEs for the timely execution of all GLA projects.
• Ensuring resource availability and allocation.
• Coordinating translation needs according to budget and department, membership, and government needs.
• Identifying, documenting and delegating action items during meetings and discussions with internal and external stakeholders.
• Tracking progress on GLA projects and assisting the Government Relations and Policy Lead, and VP of Government Relations and Legislative Compliance to establish and measure milestones and KPIs.
• Reporting and escalating project issues to Government Relations and Policy Lead, and VP of Government Relations and Legislative Compliance as needed.
• Helping to manage the relationship with internal and external stakeholders.
• Creating and maintaining comprehensive project documentation.
Administrative Support: (15%)
• Maintains database of Subject Matter Expert contacts, e.g., government relations and advisory committees and councils, and related sub-committees and task forces
• Contributes to development of department budget - retrieves and compiles historical data and processes GLA invoices and expense reports
• Provides general office administrative support (e.g., coordinating outgoing courier.)
Event/Program Support (Councils): (25%)
• Prepares and distributes meeting materials (agendas, discussion notes, materials and correspondence); taking notes/minutes
• Responsible for logistical planning for Government and Legislative Affairs council/committee meetings and workshops, including coordinating multiple stakeholder schedules to establish meetings dates/times; booking meeting facilities (online and in-person facilities, resources, catering, Wi-Fi and audio visuals, etc.); arranging accommodation as required; occasionally assisting with travel arrangements; managing virtual meetings, etc.
Qualifications:
All interested applicants who meet the qualifications listed above are invited to submit a resume by clicking "Apply Now".
The indicated pay range for this position is a good-faith estimate based on the qualifications necessary for the position, including experience, training, and other considerations permitted by law. Additionally, it is emphasized that the pay band mentioned herein is the one established by the client company. Factors that may be used when making an offer may include a candidate’s skills, experience and geographic location, the expected quality and quantity of work. Most candidates will start at the bottom half of the pay range, with the upper end reserved for candidates with extensive experience and skills and who live in geographic markets commanding a higher starting pay. An employee’s pay history will not be a contributing factor where prohibited by local law.
This information is subject to change and serves as a general guideline for compensation discussions. Actual offers may vary based on specific circumstances and company policies.