WilsonHCG

The Administrative Assistant will support Finance and Legal teams by performing support and administrative tasks. This is a fast-paced position that requires a diligent work ethic, the ability to juggle multiple tasks, strong memory and quick recall, attention to detail and an ability to independently exercise sound and reasonable judgment. 

Responsibilities:

• Manage Calendars for the Vice President of Finance and Vice President of Legal, schedule meetings and calls, and ensure on-time attendance
• Manage invoice flow for the department and the Production accounting team
• Create Vendors, PRs & POs
• Act as direct liaison with Production Coordinators and Executive Assistants
• Perform clerical duties such as typing/printing/copying/scanning, managing team members’ vacation requests, maintain Outlook Contacts, admin correspondence, digital and paper file administration, and assist with report & presentation building in excel or PowerPoint
• Prepare production greenlight paperwork for approval
• Arrange and book conferences, travel, accommodations and submit expense reports
• Coordinate with IT for service requests and troubleshooting
• Coordinating weekly cheque mailings and pick up from external production accounting firm
• Filing and maintenance of production accountant binders as necessary
• Additional duties as may be assigned 

Qualifications:

• Post-secondary education (diploma, certificate, undergraduate degree) 
• 1-3 years’ direct administrative and support experience in a fast-paced environment 
• Highly proficient with MS Office (Word, Excel, PowerPoint, and Outlook)
• Demonstrates good judgment and ability to deal with very confidential and sensitive information 
• Flexible and excited about supporting various unpredictable projects and schedules 
• Self motivated, team-oriented attitude and strong work ethic, including learning new skills and filling open time in the role with proactive thinking and planning
• Strong oral and written communication skills 
• Ability to handle multiple tasks simultaneously, prioritize high volume of workload and meet (and sometimes set) strict deadlines for tasks 
• High degree of accuracy and attention to detail and impressive follow-through on varied tasks and assignments
• Comfortable with data entry online and revising documents 
• Good organizational, time management and prioritizing skills

All interested applicants who meet the qualifications listed above are invited to submit a resume by clicking "Apply Now".