Overview

Location: Plymouth Meeting, Pennsylvania, United States

Date published: 19-Jun-2026

Job ID: 175623

Description and Requirements

Job Title: Project Coordinator
Location: Plymouth Meeting, PA (Onsite)
Schedule: Full-Time | 40 Hours per Week
Pay Rate: $35-$42 per hour
Shift: Standard Business Hours
Contract Duration: Approximately 12 Months

About the Opportunity

We are seeking a highly organized and detail-oriented Project Coordinator to support project execution and operational excellence within a leading commercial HVAC services organization. This role will work closely with Project Managers, Project Engineers, Sales, Service teams, vendors, and subcontractors to ensure projects are delivered efficiently and successfully.

The ideal candidate will have experience coordinating projects, maintaining project documentation, supporting invoicing activities, tracking schedules, and communicating across multiple stakeholder groups in a fast-paced environment.

Key Responsibilities
  • Support Project Managers with planning, scheduling, and coordination of project milestones.
  • Track project timelines, deliverables, action items, and follow-up activities.
  • Coordinate with Project Managers, Project Engineers, Sales teams, Service teams, vendors, and subcontractors.
  • Maintain project documentation including:
    • Project files
    • Meeting notes
    • Change order logs
    • Vendor and subcontractor invoices
    • Project correspondence
  • Assist with project invoicing and financial documentation.
  • Support project cost tracking and budget monitoring activities.
  • Generate weekly and monthly project status reports for leadership and stakeholders.
  • Schedule and facilitate project turnover meetings and project review sessions.
  • Manage communication updates and ensure alignment across project teams.
  • Assist with vendor and subcontractor onboarding and account setup within purchasing systems.
  • Support project risk tracking, issue resolution, and mitigation activities.
  • Participate in process improvement initiatives and project management best practices.
  • Maintain accurate project records and reporting documentation.
Required Qualifications
  • Minimum 2 years of experience in Project Coordination, Project Administration, Operations Coordination, Construction Coordination, Service Coordination, or a similar role.
  • Strong proficiency with Microsoft Office Suite:
    • Excel
    • Outlook
    • PowerPoint
    • Word
  • Strong organizational, multitasking, and time-management skills.
  • Excellent verbal and written communication abilities.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Strong attention to detail and commitment to accuracy.
Preferred Qualifications
  • Bachelor's degree in Business, Engineering, Project Management, Construction Management, or a related field.
  • Experience supporting construction, engineering, manufacturing, HVAC, mechanical services, facilities, or industrial projects.
  • Experience with project scheduling tools such as Microsoft Project or similar platforms.
  • Familiarity with project management methodologies such as Agile, Waterfall, or Stage-Gate.
  • Experience supporting project financials, invoicing, budgets, cost tracking, or purchase order processes.