Overview

Location: Pickering, Ontario, Canada

Date published: 24-Feb-2025

Job ID: 140386

Description and Requirements

Work Location: Onsite

Positn Type: Permanant,Full time

Location: Pickering,ON

Compensation Range:60-65K

 

Our client, in national financial services,is seeking a " Executive Assistant ".

The position is responsible for supporting the President and the Chief Operating Officer! 

Responsibilities:

  • High volume meeting and calendar management across multiple stakeholder groups to coordinate all appointments, meetings, events and conference calls.
  • Responsible for coordinating all details surrounding meetings including booking meeting rooms, ordering catering and other support as required.
  • Coordinate all travel arrangements; prepare and distribute schedules/agendas for travel.
  • Assist with the creation/modification of presentations, spreadsheets, and other various documents.
  • Prepare draft reports, background documentation, and research to ensure your stakeholders are equipped with ample context to effectively drive internal and external meetings.
  • Responsible for distributing meeting agendas, prepping your stakeholders for upcoming meetings and taking meeting minutes and action items when required.
  • Prepare, reconcile, and track expense reports.
  • Manage information flow and emails from both internal and external sources, organizing and responding accordingly when requested.
  • Consistently exercise discretion and tact in managing correspondence, information and all matters of confidentiality; raise issues where appropriate.
  • Support the execution of social and team events working closely with other team members to help bring our cultural events to life.
  • Tracks the execution and storage of legal contracts for special projects and in the general administration of contracts and NDAs.
  • Supports the executive team in preparation for Board & Board Committee meetings and publishes meeting documents on a secured site application for high priority audiences.
  • Support the onboarding of new employees in the department by requesting network accounts, computer equipment, and scheduling onboarding calls/meetings.
  • Keep others in the immediate team informed and up to date about the status/progress of projects, and all relevant or useful information related to day-to-day activities.

Qualifications:


  •             3-4 years' experience in an Executive Assistant role supporting executives/ senior leadership.

  •             A high-energy individual who can take the initiative, roll up their sleeves and be relentless in helping to support the team.

  •            Undergraduate degree/ diploma preferred.

  • A high-energy individual who can take the initiative, roll up their sleeves and be relentless in helping to support their key stakeholders.

  • Strong verbal and written communication skills.

  • Excellent interpersonal skills and the ability to work with different groups of people.

  • Very comfortable using new tools and technologies to be more efficient and better support your team.

  • Ability to apply discretion and autonomy to make decisions within generally defined parameters.

  • Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).

  • A resourceful teammate that is proactive and demonstrates flexibility in adjusting to changing work priorities.

  • Proven organizational and time management skills.

  • Strong attention to detail and the ability to manage efficiently in a fast paced, multi-tasked environment with grace, positivity, and a calm demeanor.



All interested applicants who meet the qualifications listed above are invited to submit a resume by clicking "Apply Now".


The indicated pay range for this position is a good-faith estimate based on the qualifications necessary for the position, including experience, training, and other considerations permitted by law. Additionally, it is emphasized that the pay band mentioned herein is the one established by the client company. Factors that may be used when making an offer may include a candidate’s skills, experience and geographic location, the expected quality and quantity of work. Most candidates will start at the bottom half of the pay range, with the upper end reserved for candidates with extensive experience and skills and who live in geographic markets commanding a higher starting pay. An employee’s pay history will not be a contributing factor where prohibited by local law.

This information is subject to change and serves as a general guideline for compensation discussions. Actual offers may vary based on specific circumstances and company policies.