Location: North York, Ontario, Canada
Date published: 17-Jul-2025
Job ID: 147385
Description and Requirements
Work Location: Hybrid 3 days in office after training
Position Type: permanent
Location: North York - across from Yorkdale Mall
Compensation Range: 60,000 - 70,000
Our client, in the not-for-profit sector, is seeking an HR and Payroll Coordinator to join their team in a permanent full-time capacity. You will be reporting to the HR Director and will be responsible for processing a bi-weekly payroll for 200 employees, union and non-union, in Ontario. You will also be supporting on some HR functions and projects.
Responsibilities:
- Administer and process bi-weekly payroll and benefits with accuracy and compliance.
- Reconcile HR, payroll, and benefits data to ensure integrity and consistency across systems.
- Maintain and update employee records, ensuring accuracy and confidentiality at all times.
- Provide guidance to employees on payroll, benefits, and HR policies in a customer-focused manner.
- Support union-related payroll and benefits processes in accordance with collective agreements.
- Assist in scheduling interviews, meetings, training sessions, and other HR-related activities.
- Collaborate with the broader HR team on various initiatives and employee support services, including recruitment and internal moves.
- Generate reports and analytics as needed for audits, reviews, or internal use.
- Provide administrative support for internal reporting processes, including organizing and tracking staff incident reports and assisting with the WSIB documentation. Ensure all required forms are completed accurately and submitted on time. Maintain organized records, follow up on missing information, and assist with preparing documentation in accordance with internal procedures and compliance standards.
- Stay up to date with relevant legislation, payroll regulations, and best practices.
- Ad-hoc HR projects as assigned
Qualifications:
- Post-secondary education in Human Resources or related field is a must.
- PCP or other HR/payroll-related designation is an asset.
- Proven experience in HR and payroll administration in a unionized work environment.
- Strong knowledge of payroll systems (Experience with Dayforce, Ceridian, or any other HRIS systems), benefits administration, and employment legislation.
- Exceptional attention to detail and a proactive approach to data accuracy and problem-solving.
- Demonstrated ability to handle employee and organizational information with the utmost confidentiality and discretion.
- Excellent communication and interpersonal skills with a customer-oriented mindset.
- Demonstrated ability to perform well under pressure and handle multiple, competing priorities.
- Passionate about supporting employee success and contributing to a positive workplace culture.
- Highly organized with the ability to manage multiple priorities and meet deadlines.
- Tech-savvy, with proficiency in MS Office Suite and HRIS/payroll systems.
All interested applicants who meet the qualifications listed above are invited to submit a resume by clicking "Apply Now".
The indicated pay range for this position is a good-faith estimate based on the qualifications necessary for the position, including experience, training, and other considerations permitted by law. Additionally, it is emphasized that the pay band mentioned herein is the one established by the client company. Factors that may be used when making an offer may include a candidate’s skills, experience and geographic location, the expected quality and quantity of work. Most candidates will start at the bottom half of the pay range, with the upper end reserved for candidates with extensive experience and skills and who live in geographic markets commanding a higher starting pay. An employee’s pay history will not be a contributing factor where prohibited by local law.
This information is subject to change and serves as a general guideline for compensation discussions. Actual offers may vary based on specific circumstances and company policies.