Wilson

Work Location: Hybrid (3 days onsite)

Position Type: 6-months Contract (high possibility of conversion to permanent)

Location: Toronto, ON 

Compensation Range: $40/hr - $45/hr

Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide administrative support to the Chief Strategy Officer and the management team. This position will serve as the primary point of contact for all stakeholders on matters related to the CSO.

The ideal candidate is a seasoned communicator with advanced presentation skills, a proactive problem solver and have strong project management skills.

Key Responsibilities

Administrative executive support:

• Serve as the primary point of contact for internal and external stakeholders on matters related to the CSO
• Proactively manage the Chief Operating Officer’s calendar, including conflicts and priority meetings in advance, ensuring effective preparation time for executives
• Coordinate CSO involvement with external stakeholders such as committees, working groups, associations, cities and regions
• Arrange business travel including booking flights and accommodation, preparing itineraries and conference registration, and expense reports
• Organize departmental leadership team offsite meetings and quarterly department meetings
• Manage select department projects and initiatives as assigned, which may include researching subject matter as required, preparing correspondence and ensuring the quality of all outgoing material meets standards

Advanced Presentation and Communication:

• Develop high-quality presentations for Board of Director and Committee meetings, senior leadership updates, and external engagement
• Collaborate with various departments to gather, analyze, and synthesize data for impactful presentations
• Prepare initial drafts of monthly/quarterly department reporting including data display and analysis, and activity reports for Executive and Board of Directors

Project Management:

• Monitor progress on cross-departmental projects and prepare status updates for review
• Proactively identify potential risks or delays in projects and recommend mitigation strategies and follow up accordingly

Operational Efficiency:

• Design and maintain systems to streamline the CSO's workflows and decision-making processes
• Prepare governance and policy correspondence in accordance with the established document management and preparation protocols by ensuring accuracy and timely completion of materials
• Prepare agendas, materials and action logs for departmental Leadership team meetings

Emerging Responsibilities:

• Act as a key collaborator for transformation and innovation initiatives within the airport
• Leverage digital tools and platforms to optimize reporting, scheduling, and collaboration
• Support change management activities, including drafting communications and assisting in employee engagement strategies

Qualifications & Skills

·       Bachelor’s degree in Business Administration, Communications, or a related field

·       5+ years of experience in an Executive Assistant or similar role, preferably supporting C-suite executives.

·       Demonstrated experience working in a customer centric environment

·       Ability to obtain and retain Transportation Security Clearance

The indicated pay range is a good‑faith estimate based on required qualifications, experience, training, and other factors permitted by law. It reflects the pay band established by the client company. Actual offers may vary depending on skills, experience, geographic location, and expected work quality. Most candidates start in the lower half of the range. Pay history is not considered where prohibited by law. This information serves as a general guideline for compensation discussions.

To support a fair and efficient hiring process, we may use artificial intelligence (AI) tools to help review applications. Our team carefully reviews all candidates, and AI is used only as a support tool—never as the sole decision-maker.