Location: Laval, Quebec, Canada

Date published: 23-Jul-2019

Job ID: 4277

Description and Requirements

Our leading pharmaceuctial client is looking for a Bilingual Administrative Assistant to join their team. He/She will provide support for the approval and maintenance of all products handled by the company, cGMP regulations as well as corporate requirements.


This is a 5 month contract opportunity, with a high potential for extension, located in Laval, QC.


  • Provide administrative support to the Country Quality Head and the entire Quality team
  • Maintain and/or update master documents
  • Plan and organize the team meetings and other internal and external events, and draft the minutes
  • Follow-up with budget forecasts/plans, including tracking of departmental expenses incurred
  • Reconciliation of CoA with PO and invoice (Three-Way-Match).
  • Initiate POs and approve expenses allowed at his/her level of approval
  • Create and update documents, folders, binders, etc. pertaining to the Quality activities
  • Assist the Quality Head in case of internal and external audits/inspections (logistics, invitations, agenda, minutes, etc.)
  • Participate in the preparation of Regulatory documentation needed for Health Canada
  • Contribute to the Archiving system as per Good Documentation Practices (GDPs) and according to corporate and Canadian requirements
  • Archive Quality documents
  • Participate in special projects
  • Provide administrative support for Licensing activities 
  • Revise, correct, translate procedures, and work with the North America Quality team for the revision and management of local SOPs in GEODE+
  • Maintain CVs, Job descriptions and Curricula for the Quality group
  • Validate local curricula and assign SOPs with the North America Quality team
  • Act as the system administrator for the PHENIX System (Change Control, Events and CAPA)
  • Maintain records for individual and group training activities, and ensure proper filing of training records.
  • College Diploma – Administrative, secretarial is ideal
  • Atleast 2+ years of experience as an Administrative Assistant in a Quality department –in a manufacturing / packaging site or a laboratory, a pharmacy
  • Excellent knowledge of Office Suite, Power Point
  • Excellent communication skills , French and English, written and verbal 
  • Great planning, organizational skills
  • Excellent time management and project management skills
  • Attention to detail 
  • Ability to work in a team environment and flexible