Location: Canada
Date published: 07-Apr-2025
Job ID: 142584
Description and Requirements
Work Location: Hybrid 3 days per week at the office Tuesday, Wednesday and Thursday (2 days remote Monday & Friday)
Position Type: Contract, 12 months (potential for extension or conversion to perm)
Location: Ottawa, ON
Compensation Range: 38$/hr to 44$/hr
Our client in global transportation looking to hire a Vendor Management and Receiving Associate.
As a vendor management and receiving clerk, you will own the entire vendor management and financial processes leading up to, but not including, invoice payment. You will be responsible for communications with, and between, internal and external teams regarding quotes and invoices, procedures, and budgets and be expected to be able to advise on the status of accounts regularly. Vendor compliance, purchase requisition/order preparation, invoice submission, contract management and budget reconciliation will all fall under your purview.
Responsibilities
- Coordination of stakeholders and vendors for the receipt of quotes and contracts
- Submission of quotes and contracts for validation with our Internal Teams and facilitating compliance with vendors
- Maintenance of Confluence with vendor data
- Timely, detail-oriented entry of Purchase Requisitions and Invoices using Oracle ERP
- Regular tracking of renewals and requisitions
- Participation in the preparation of annual budgets; maintenance of budget spreadsheet tracking each transaction
- Point person for the resolution of vendor concerns
Qualifications
- Knowledge of Finance
- Perform Budget tracking and maintenance
- Familiarity with Oracle iProcurement (bonus and very much preferred)
- Familiarity with Confluence (bonus)
- Ability to use Microsoft Excel for manipulating numbers and simplify calculations
- Customer service/communication
- Multitasking/attending to multiple ‘projects’ in varied states at any given time
- Familiarity with SaaS (bonus)
- Ability to communicate effectively and work collaboratively with multiple stakeholders
- Proven ability to work independently on assigned tasks
- Ability to make sense of priorities and adhere to timelines and SLAs to avoid penalties and overdue charges from vendors
- Ideal candidate will have a strong skills set in Excel and experience with Power BI and Oracle
- Must speak English but French would be a great bonus
- Background and understanding in IT is highly preferred ( software, hardware, cloud)
- We're seeking a highly organized individual with a determined approach to information gathering, they will be coordinating with diverse stakeholders in different Country.
All interested applicants who meet the qualifications listed above are invited to submit a resume by clicking "Apply Now".
The indicated pay range for this position is a good-faith estimate based on the qualifications necessary for the position, including experience, training, and other considerations permitted by law. Additionally, it is emphasized that the pay band mentioned herein is the one established by the client company. Factors that may be used when making an offer may include a candidate’s skills, experience and geographic location, the expected quality and quantity of work. Most candidates will start at the bottom half of the pay range, with the upper end reserved for candidates with extensive experience and skills and who live in geographic markets commanding a higher starting pay. An employee’s pay history will not be a contributing factor where prohibited by local law.
This information is subject to change and serves as a general guideline for compensation discussions. Actual offers may vary based on specific circumstances and company policies.