WilsonHCG

Work Location: Hybrid

Position Type: full time ,perm

Location: Mississauga

Compensation Range:70-75k

Our client is seeking a " Management Assistant /administrative assistant".

The ideal candidate will have strong administrative skills and be adept at calendar management, invoicing, travel coordination, and budget tracking. You will be supporting senior-level directors and managers,Teams ensuring efficient team operations and assisting with various administrative tasks, all while maintaining a proactive and organized approach.

Responsibilities:

• Calendar Management and Scheduling:

  • Provide efficient calendar management and scheduling support for senior managers and directors.
  • Proactively manage team meetings and appointments, ensuring no conflicts and efficient time management.
  • Coordinate travel arrangements and meetings, ensuring all logistics are handled smoothly.

  Administrative Support:

  • Perform strong administrative duties including handling invoicing, travel management, and document preparation.
  • Track departmental budgets, reviewing expenses, and working to ensure accuracy and compliance.
  • Assist in preparing and reviewing presentations using PowerPoint, ensuring they are professional, visually appealing, and accurate.
  • Coordinate and support team meetings, ensuring proper logistics (room bookings, catering, agenda preparation, and follow-ups).
  • Process, track, and administer various administrative functions, including office supplies, IT equipment requests, and training registrations.

  Financial and Budget Tracking:

  • Track and manage departmental budgets, reviewing and highlighting areas of over and under budget.
  • Enter data into financial systems like Hyperion and Oracle to ensure accurate budget forecasting.
  • Prepare invoices, requisitions, and expense reports for management review.

  Document Review and Editing:

  • Review and edit PowerPoint presentations, ensuring they meet the necessary standards for senior leadership.
  • Compile and coordinate reports, correspondence, and other materials as required.

  Liaising with Stakeholders:

  • Build strong relationships with senior-level directors, managers, and internal stakeholders.
  • Respond to inquiries, ensuring consistency in communication across departments.
  • Act as a point of contact for vendors, employees, and leadership teams.

Qualifications:

• Proven administrative experience in supporting senior management, directors, and teams.
• Strong calendar management and scheduling skills are a must.
• Tech-savvy with proficiency in Microsoft Office Suite (especially PowerPoint, intermediate Excel skills, and Outlook).
• Ability to manage invoicing, travel coordination, and budget tracking in an organized manner.
• High energy and strong attention to detail.
• Strong PowerPoint skills to prepare and edit presentations for senior leadership.
• Experience managing and tracking departmental budgets is preferred.
• Ability to multitask and handle changing priorities with confidence and accuracy.
• Excellent communication and organizational skills.

All interested applicants who meet the qualifications listed above are invited to submit a resume by clicking "Apply Now".