WilsonHCG

Work Location: Hybrid position- available to go to the office Tuesdays & Wednesdays 

Position Type: Temp to permanent role 

Location: Toronto, ON

Compensation Range: 28$/hr. to 30$/hr.

Our multinational insurance client is seeking an Administrative Assistant II for the team.

This is an opportunity to work as part of an innovative and dynamic global organization that recognizes and values employees as their greatest asset.  as a business support specialist, you will support the Canadian investments line of business with administrative assignments, preparing client deliverables, and business reporting.  

Responsibilities:

• Support the formatting and production of monthly and quarterly client performance reports and other client deliverables 
• Ensure quality control/proofreading and editing of material 
• Assist with the production of print material.
• Assist in the preparation and review of contracts, client invoices/billings, travel arrangements, processing of expenses
• coordinate meetings, including logistics (reserving meeting site, catering, security notifications, guest arrangements, conference room setup), collection and coordination of meeting materials, and recording and distribution of meeting minutes 
• Proactively schedules and maintains a calendar of appointments, meetings, and travel arrangements 
• Coordinate team meetings, lunches, and social events
• Prepare sales, financial, and other business reporting; compile, analyze, and summarize information 
• Develop and maintain relevant filing systems such as SharePoint
• Expense management and reporting
• Project management of special projects 

 Qualifications:

• Effective oral and written communication skills with a pro-active approach 
• Bachelor's degree or the equivalent combination of education and relevant experience 
• Minimum of 3+ years of total relevant work experience
• Committed to client satisfaction – internal and external
• Ability to work independently and proactively, while also working collaboratively as part of a team
• Strong organizational skills and attention to detail
• Ability to learn new processes, and systems, problem-solve and/or research solutions 
• High quality of work with minimal errors
• Ability to manage multiple deliverables and meet deadlines in a fast-paced environment
• Advanced proficiency with Office 365 suite (especially Outlook, PowerPoint, and Word). knowledge of OneDrive, SharePoint, and Dynamics would be an asset.
• Experience working in a corporate, financial services, or consulting setting
• Preferred: Bilingual: effective oral and written communication skills with a proactive approach, in both English and French

 All interested applicants who meet the qualifications listed above are invited to submit a resume by clicking "Apply Now".