Description and Requirements
Office Manager (Onsite | Boston, MA)
📍 Location: Boston, MA (Back Bay area – easily accessible via public transit)
🕒 Schedule: Primarily onsite (75–85% in-office presence required)
📅 Duration: Long-term contract through April 2027 (with strong potential for extension)
🚀 Start Date: ASAP
💲 Compensation: Market competitive
About the Opportunity
Our client, a leading and rapidly evolving professional services organization, is seeking a highly organized and proactive Office Manager to support daily operations in their Boston office. This is a great opportunity for someone who thrives in a dynamic environment, enjoys wearing multiple hats, and takes pride in creating a seamless workplace experience.
This role will also play a key part in supporting an upcoming office transition, making it ideal for someone adaptable and comfortable navigating change.
Key Responsibilities
- Manage and process incoming office mail, including scanning and distribution for HR
- Handle and coordinate large package deliveries and logistics between locations
- Maintain strict confidentiality while managing sensitive documents (copying, scanning, faxing)
- Ensure the office remains clean, organized, and well-stocked (kitchen, supplies, refreshments)
- Coordinate food and catering for meetings, events, and team gatherings
- Partner with internal teams (including sales) to support event logistics and office needs
- Oversee inventory and organization of marketing/storage areas
- Support daily operations of a Customer Experience Center environment
- Coordinate facility-related needs, including vendor management and repairs
- Manage meeting room reservations using workplace tools
- Provide a welcoming and professional presence when interacting with leadership, including executive visits
- Assist with office shutdown and transition activities as part of a future relocation initiative
Qualifications
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- High level of discretion when handling confidential information
- Proficiency with Microsoft Office and collaboration tools (e.g., SharePoint)
- Ability to work independently and adapt to changing priorities
- Comfortable lifting light packages and assisting with office logistics
- Flexible availability (typically 2–3 days per week or partial days, based on business needs)
Nice to Have
- Interest or background in HR, Payroll, or administrative operations