Location: Mexico
Date published: 10-Apr-2025
Job ID: 142467
Description and Requirements
Executive Assistant (Mexico/Ontario)
WHO WE ARE
Wilson is a leading global workforce solutions provider. Headquartered in Tampa in the US, Wilson is a multi-award-winning integrated talent solutions partner. Powered by talent intelligence, our people partner with some of the world’s most admired brands to build and maintain sustainable workforces that thrive
A true leader in our field, our global footprint spans six continents and 65 countries (and counting!).
Useful links
WHAT WE DO
At Wilson, we provide a “fresh take on talent’. We don’t believe in a one-size-fits-all approach to talent acquisition. After all, every single business is different and has unique challenges.
We’re a people business and we’re super proud of our genuine, transparent culture. Our people really do define us, and we don’t just hire based on skills – we hire based on character. The Wilson DNA is what sets us apart: collaboration, ownership, integrity, communication and passion.
Learn more about us on social media
YOUR DAY IN THE LIFE
The role as Executive Assistant will be responsible for supporting up to 3 Senior Vice Presidents. This role will provide a range of administrative support including duties such as managing calendars, scheduling meetings, coordinating travel & expenses, preparing meeting material, drafting email inquiries, inbox management, and other administrative duties as required by the leaders. This position may require leading and assisting in special projects as needed.
In this critical role, the Executive Assistant must possess excellent organizational skills, strong attention to detail and the ability to prioritize work in accordance with internal service level agreements. Additionally, the Executive Assistant must be able to manage multiple tasks with ease and demonstrate flexibility to adjust to rapidly changing schedules and requirements
YOU WILL:
- Manage leader’s inbox, calendars and schedule meetings
- Partners with a wide range of Wilson’s departments, including but not limited to: delivery, marketing, sales, operations, and IT.
- Acting as the point of contact among employees and other external partners
- Attend calls in support or on behalf of leader
- Format information for internal and external communication – meeting agendas, emails, presentations and reports
- Coordinating travel, meeting logistics, and expenses
- Ad hoc project support as needed
REQUIREMENTS:
- Minimum 3+ years of experience supporting executives (VP & above).
- Successfully achieve results in a fast-paced, deadline-driven environment
- Must be able to exercise discretion when discussing sensitive information, both verbally and in written communication
- Strong verbal and written communication skills
- Intermediate/advanced working knowledge of MS Office365
- Works well as part of a team, takes initiative, and work autonomously
- Excellent organization and time management skills
- Project coordination/management experience preferred
EQUAL OPPORTUNITY EMPLOYER
Wilson is an equal opportunity employer and will not discriminate against any applicant for employment because of race, color, religion, sex, national origin, disability, neurodiversity, age, genetic information, or any other status protected by state or local law for an individual who falls within the jurisdiction of such law.
At Wilson, we’re committed to building a diverse and inclusive workforce that celebrates everyone. We welcome applications from candidates of all backgrounds. Our inclusive culture is designed to support all employees in reaching their full potential.
Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting Wilson’s internal recruitment team at internalrecruiting@wilsonhr.com.
